With “virtual” conferences with and without video transmission, not only travel costs can be saved, but also time resources. Modern technology makes it possible for meetings to be held in excellent quality between international locations. The boundary between physical presence and virtual presence blurs more and more. (Image source: TechnologyAce)
Digitization and mobile work transform conference rooms and the way they are used. Companies know that video conferencing is becoming increasingly important because it facilitates communication and saves costs. The following three tips will help improve your conference experience.
Companies save travel costs and employees at different company locations a lot of time through communication via video. Fundamentally important to adequately replace the call on the ground: a good picture quality.
Lifelike full-HD video conferencing makes facial expressions, non-verbal signals and movement clear. However, there are other aspects to consider for the successful conference experience:
1. Include small spaces in the concept
Some large conference rooms are already shining with digital high-tech solutions, while smaller rooms are often sparsely furnished. This contradicts the fact that more and more companies are reducing costs through a smaller property choice. Accordingly, there is now a trend for medium-sized conference rooms.
If you also want to make professional work possible, even in spontaneous meetings, you should also include all the rooms in the planning of the communication solution. Financeable, flexible and easy-to-use devices that work plug-and-play and also move quickly are preferable to fixed installations.
2. Enable mobile work
In addition to smaller premises, strategies with working environments without fixed space allocation and flexible working models are in vogue. That’s why issues like virtual collaboration and videoconferencing are more important than ever, anytime, anywhere – especially in mid-sized companies.
With portable solutions, such as the ConferenceCam Connect from the manufacturer Logitech video conferencing system, employees can also hold professional video conferencing on business strips.
If you are used UCC (Unified Communication and Collaboration) applications via smartphone and tablet, you are in the mood for the Logitech P710e Speakerphone. Mobile devices can be quickly and easily connected to the speakerphone via Bluetooth, NFC or USB and stored in the integrated holder.
3. Meet modern user habits
Important is the user-friendliness of the devices, which should therefore not bring a large installation effort. So, they should be compatible with all popular unified communications and videoconferencing applications, as they are increasingly in use. The ConferenceCam Connect has therefore been optimized for Cisco Jabber and Microsoft Lync but also supports Cisco WebEx, Skype, Google Hangouts or Citrix GoToMeeting. This also makes it easy to change the software in case.
Virtual conferences often have multiple team members present. With the laptop, you can see only a part of each. Therefore, attention should be paid to a 90-degree field of view as well as the presence of a pan and tilt function. All participants are visible and can be included in the conference.
All participants of a meeting must also be heard well. Even if there are several people in the room, it allows echo and noise cancellation to communicate without interference.